Administration Assistant

Needham Market

THE ROLE

We are seeking a full-time detail-oriented Administration Assistant to join our team. The ideal candidate will be responsible for managing and maintaining documentation within the organisation, ensuring that drawings and documents are organised and accessible. The role will also include general administrative duties assisting various departments, as required. This role is vital in supporting our operational efficiency and enhancing our administrative processes.

RESPONSIBILITIES

Provide administrative support to assist departments with a range administration tasks such as typing, scanning, and photocopying documents, data input, and processing orders as required.

Creating/uploading social media content.

Monitoring/managing inboxes and portals Create and maintain document/drawing registers using MS Office and SharePoint.

Ensure all documents are up to date and reflect the latest revisions.

Covering reception when required, greeting visitors and managing incoming/outgoing post.

Answering telephone calls, demonstrating excellent phone etiquette when liaising with clients and colleagues.

Raising purchase orders for site/office supplies.

SKILLS AND QUALIFICATIONS

Strong organisational skills with a keen attention to detail.

Proven experience in document control or a similar administrative role is preferred.

Excellent communications skills, both written and verbal.

A proactive approach to problem-solving and the ability to manage tasks effectively.

Ability to work independently as well as collaboratively within a team environment.

Proficient in MS Office software.